Merit Badge University Refund Policy Refund requests must be submitted in writing to email@example.com prior to April 29, 2017. If the refund is granted, a 20% readiness fee will be withheld. After April 29, 2017 no refunds will be given, no exceptions. A unit leader, parent, or Scout may only request a refund of the fees under the following conditions: 1. Illness or serious accident of the Scout prevents his attendance at the Merit Badge University 2. A family illness or an emergency prevents the Scouts attendance at the Merit Badge University.